Step by step instructions on how to use FindTime: When a time has been found that works for everyone, FindTime will automatically make the reservation in all the attendees calendars. If the recipient of the request selects “Do not send a response”, you as the organiser of the meeting will not know if that person intends to participate the meeting or not.įindTime is an add-on for Outlook that assists organisers to reserve timeslots from the calendar that work for everyone The organiser can check the attendees availability and create a poll based on the attendees availability with suggestion that the attendees can vote on. It is recommended that you request a response to your meeting invitation by choosing either “Edit the response before sending” or “Send the response now” when selecting “Accept or Decline”. Find a suitable time, select the dates and times in the drop-down menu on the left side and click OK. Add the preferred people by entering their names in the “Attendees” field or by using the “+” button to search for people.Select “New event” in the “New” drop-down menu.Send the meeting invitation by clicking “Send”.Ĭalendar events in Outlook Web Access (OWA):.When you find a suitable time for the meeting, select it using the mouse or select the dates and times from the dropdown menus in the bottom.On the screen, a window opens displaying the free/busy information of the selected people. Select “Scheduling Assistant” in the top bar.In the “To” field, enter the email addresses of the attendees or find them in the address book.Open the calendar and click “New Meeting”.However, other users cannot see detailed information about your calendar events, unless you give them further rights.

Your free/busy calendar status is visible to all members of the higher education community. You can use the calendar to send meeting invitations and attach notes or a link to an online meeting to the events. You can use the calendar in the browser as well as the Outlook software installed on your computer and the mobile device. Outlook is one of the most important tools for personal work and studies. Email, calendar, tasks and contacts can be found in the Microsoft 365 Outlook messaging service. The personal calendar, tasks and contacts are a part of the Microsoft 365 service package used by the higher education community. All browser based applications of Office 365 are available at.

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